Bringing Your Designs to Life: Professional Project Management
Planshop transforms your approved designs into reality with our top-notch project management services. We’re all about creating detailed project plans that spell out the steps and methods you need to get your project done efficiently – and on time.
With over 35 years of delivering successful projects all over Sydney under our belt, we provide a comprehensive management package that keeps your build stress-free, on budget, and back on track when things get tricky. Our project management plan serves as a blue print for your project from start to finish, and includes identifying and managing all stakeholders – so their needs get met from day one.
Our Project Management Services
Construction Documentation & Procurement
We combine our design expertise with project documentation to keep your build on track:
- Complete construction documentation packages that have everything you need
- Tendering for contractors – we take care of the legwork
- Working with consultants – structural, hydraulic, electrical – to get your project moving
- Lodging Construction Certificates and dealing with the council
- Preparing contracts using AS4000/AS2124 standards to avoid any headaches
Tender Management – Finding The Right Contractors
We’ve got a proven network to find the right contractors for your project:
- Contractors pre-qualified to ensure quality and reliability
- Detailed tender documentation and specifications that leave no stone unturned
- Tender analysis and reports to help you make informed decisions
- Contractor interviews and due diligence to ensure they’re the right fit
- Contract negotiations to get the best possible deal
Cost Planning & Budget Control – Keeping Your Finances on Track
We know that your money is tight – so we keep a close eye on your budget throughout the project:
- Detailed cost plans right from the design stage, so we can keep costs under control
- Monthly budget tracking and reporting to keep you up to date
- Progress payments – we make sure you get paid on time
- Assesing and controlling variations to your project – so you don’t get hit with any nasty surprises
- Finalising the final account and ensuring you get what you paid for
Contract Administration – Making Sure It Gets Done Right
Our contract administration services give you peace of mind, knowing that everything is being taken care of:
- Regular site inspections to check for quality and compliance
- Progress monitoring and reporting to keep you in the loop
- Quality control and defect management – we spot any problems before they become major headaches
- Paying out contractors – so they get what they’re owed
- Inspecting the site at the end to ensure it’s all done to your specs and requirements
Project Coordination – Keeping Everyone on the Same Page
Communication is key when it comes to project management – we keep all parties talking:
- Regular meetings with your project team and us – so you’re always up to speed
- Contractor coordination meetings – we work with the contractors to get your project done efficiently
- Liaising with the council and other authorities to get your project approved and moving
- Keeping your neighbours informed – we make sure no one gets left behind
- Regular photo updates so you can see how your project is tracking
Project Portfolio Management: Managing Multiple Projects at Once
Project Portfolio Management is all about running multiple projects at once – and aligning them with your organisation’s bigger goals. We don’t just focus on one project – we use our skills and software to keep all your projects moving in the right direction.
Our project managers and project office work together to make sure all your projects are getting the attention they need. We use our project management software to track progress and identify any potential problems early on – and we work with you to make sure your projects are always aligned with your long-term goals.
With our PPM service, you get greater visibility and control over your projects – and you get to make the most of your investments. Whether you’re managing a handful of creative projects or a complex construction and development program – our PPM expertise helps you achieve real success across your entire organisation.
The Planshop Project Management Advantage
One-Stop Project Management with a Dedicated Project Manager
We’re not just your designers and planners – we’re also your project managers. This means:
- Seamless handovers from design to construction
- No finger pointing between consultants – we’re all part of the team
- Complete project knowledge from conception to completion
- Faster problem resolution because we’re all on the same page
Our Proven Contractor Network
Our contractors deliver:
- Competitive pricing because we’ve established strong relationships with them
- Quality workmanship with a warranty to back it up
- Reliable scheduling and delivery – so you can plan ahead
- A preference for Planshop projects because we are trusted and reliable
Risk Management – Protecting Your Investment
We protect your project from the risks that could see it go off the rails:
- Professional indemnity insurance to give you peace of mind
- Rigorous contract documentation to prevent any issues
- Regular inspections and quality checks to catch any problems before they become major headaches
- Proactive issue identification and resolution – we don’t wait for things to go wrong
Our Project Management Process
Phase 1: Pre-Construction (4-6 weeks)
- Construction documentation finalised and lodged
- Construction Certificate application and council liaison
- Tender documentation and a comprehensive project plan are developed and finalised
- Contractors are selected – so we can get started on your project
This phase is all about gathering your project requirements and setting clear objectives. We take the time to do this properly – so we can set your project up for success from the get go.
Phase 2: Construction (varies by project)
- Site establishment and construction commences
- This is where we turn your project plans into reality and get your site up and running.
- Project execution and management according to your project plan – so you can rest assured that everything is being taken care of.
- Regular inspections and progress reporting are a must.
Regular inspections and progress reports allow us to track project tasks, see where the project is at in terms of status, and make sure we’re meeting our agreed-upon timeline and quality standards. - Payment certification
Payment certification is the process of checking off that the work is done and then greenlighting payment according to the terms of the contract. - Variation management
Variation management is about dealing with any changes to the scope, cost, or timeline, making sure all the changes are documented and approved so we can keep track of everything. - Quality control
Quality control is all about making sure that the construction work meets the standards and specifications that it needs to meet.
Phase 3: Completion (2-4 weeks)
- Practical completion inspection
At this stage we do a thorough review of the project, checking how well it’s performed, and making sure we’ve been successful by confirming that all work has been completed to spec. - Defects identification and rectification
Any defects that are still outstanding get picked out, and a plan is put in place to get them fixed up pronto. - Occupation certificate coordination
We sort out all the necessary paperwork and compliance checks to get the Occupation Certificate. - Final documentation handover
We compile all the project documentation and hand it over to the client, which helps to wrap up the project, keep things accountable, and make sure everyone’s on the same page. - Defects liability period support
We continue to offer support during the defects liability period, to help deal with any issues that pop up and make sure the project stays on track.
Investment & Fee Structure
Our project management fees are transparent and genuinely competitive, with a range of fee structures to suit different types of project management, across industries like construction, IT, biotech, localisation and public works:
- Option 1: A percentage of the construction cost (typically 5-10%)
- Option 2: A fixed fee based on the project scope
- Option 3: Hourly rates for specific services
All our proposals come with:
- A clear scope of services
- Defined deliverables
- A payment schedule
- Exclusions are clearly stated
Success Stories
Bondi Residence – $1.2M renovation
- We managed to deliver the project 2 weeks ahead of schedule, which shows our commitment to getting the job done right and on time.
- Zero budget variations means we stuck to the plan and delivered the project without any costly surprises.
- We even got a commendation from the council for how we managed the site.
Newtown Dual Occupancy – $2.5M new build
- This was a tricky project with a complex site and heritage constraints, but we managed to come out on top and deliver a successful outcome.
- We even coordinated 12 specialist consultants to get the job done.
- We actually came in 15% under the initial budget estimate
We’ve learned a lot from these successful projects and use that knowledge to inform and improve our approach for future projects.
Why Choose Planshop for Project Management?
When you partner with Planshop, you’re getting a team that genuinely understands the importance of project management in achieving your goals. We focus on the key bits of successful project delivery – aligning organisational priorities, setting clear objectives and using proven methodologies. Our approach ensures effective project management from start to finish, which drives productivity and efficiency the whole way through.
✓ End-to-end expertise – from concept to completion, we’ve got it covered
✓ Fixed project timelines – with penalties for our delays
✓ Budget guarantee – we share the risk of cost overruns
✓ Quality assurance – multiple inspections to ensure a high standard
✓ Effective project management – strategic leadership and structured processes for project success
✓ Peace of mind – we’re fully insured, so you can relax
Start Your Project Journey
Ready to turn your approved plans into reality? Contact Planshop for:
- A free consultation on project management basics – we’ll give you the lowdown and help you get started
- A fixed-fee proposal
- An introduction to our contractor network
- A realistic timeline assessment